Engineering Administrator in Maintenance and Engineering - Property Team

Location: London and Debden 

About the Bank

The Bank of England is the UK’s central bank, working to deliver monetary and financial stability. We are a diverse organisation of over 4,000 colleagues, united by a strong sense of public service and professionalism. 

About the Role

This Administrator role sits within the Property Department’s Infrastructure Engineering team, supporting the smooth day‑to‑day operation of the Bank’s buildings and engineering services. The team looks after three highly important sites in London and Essex, ensuring that facilities and critical systems operate safely, reliably, and efficiently, 24/7. 

As an Administrator, you’ll play a key part in helping engineers and managers focus on their technical work by providing organised, reliable, and professional administrative support.

What You’ll Be Doing

Your work will be varied, practical, and collaborative. Typical responsibilities include:

Supporting the Team

• Providing day‑to‑day administrative support to infrastructure managers and shift technicians.
• Helping with purchasing, invoicing, expenses, and basic budget tracking.
• Maintaining team records such as training, holidays, and sickness.

Managing Systems & Tasks

• Supporting the Help Desk by logging, prioritising, and closing reactive maintenance tasks.
• Issuing and closing planned maintenance (PPM) tasks using the IWMS system.
• Keeping engineering manuals, drawings, and compliance records up to date.

Working with Contractors & Compliance

• Coordinating schedules for third‑party contractors and ensuring planned works are completed.
• Maintaining records for statutory testing, certifications, and property logbooks.
• Supporting contract administration and ensuring suppliers meet agreed standards.

Reporting & Coordination

• Producing simple monthly reports on budgets, KPIs, and service performance.
• Organising meetings, preparing agendas, and taking notes when required.
• Supporting business continuity records, security vetting, access requests, and health & safety documentation.

You won’t be expected to do all of this at once, priorities will be managed with support from the team.

What We’re Looking For

We’re looking for someone organised, calm, and comfortable working in a busy environment. Specifically:

Minimum Criteria

• Experience in an administrative role, ideally within engineering, facilities, or property.
• Confidence using Microsoft Outlook, Word, Excel, and PowerPoint.

Essential Criteria

• Clear written and verbal communication skills.
• Good organisation and time management skills, with the ability to prioritise tasks.

Desirable Criteria

• Experience using maintenance or facilities systems (such as CAFM/IWMS).
• IOSH “Working Safely” or “Operating Safely” qualification (or willingness to obtain).
• Experience working with contractors or compliance documentation.
• A qualification in Business & Administration (or equivalent experience).

Security clearance (SC) will be provided as part of the role which the Bank will organise. 

Why Join Us

You’ll be joining a supportive, professional team where your work directly contributes to keeping the Bank’s buildings safe, compliant, and operational. The role offers variety, stability, and the opportunity to build experience within a respected public institution.

The Bank values diversity, equity and inclusion. We play a key role in maintaining monetary and financial stability, and to do that effectively, we believe we need a workforce that reflects the society we serve. 

At the Bank of England, we want all colleagues to feel valued and respected, so we're working hard to build an inclusive culture which supports people from all backgrounds and communities to be at their best at work. We celebrate all forms of diversity, including (but not limited to) age, disability, ethnicity, gender, gender identity, race, religion, sexual orientation and socioeconomic status. We believe that it’s by drawing on different perspectives and experiences that we’ll continue to make the best decisions for the public.

We welcome applications from individuals who work flexibly, including job shares and part time working patterns. We've also partnered with external organisations to support us in making adjustments for candidates and employees in the recruitment process where they're needed.

For most roles where work can be carried out at home, we aim for colleagues to spend half of their time in the office, with a minimum of 40% per month.  Subject to that minimum requirement, individuals and managers should work together to find what works best for them, their team and stakeholders.

Finally, we're proud to be a member of the Disability Confident Scheme. If you wish to apply under this scheme, you should check the box in the ‘Candidate Personal Information’ under the ‘Disability Confident Scheme’ section of the application.

Salary and Benefits Information

Location: London and Debden 

This position offers an annual  salary of circa £29,650 - £32,220 (depending on skills and experience). We encourage flexible working, part time working and job share arrangements.  Part time salary and benefits will be on a pro-rated basis as appropriate.

In addition, we also offer a comprehensive benefits package as detailed below:

• A non-contributory, career average pension giving you a guaranteed retirement benefit of 1/95th of your annual salary for every year worked. There is the option to increase your pension (to 1/50th) or decrease (to 1/120th) in exchange for salary through our flexible benefits programme each year.
• A discretionary performance award based on a current award pool.
• A 8% benefits allowance with the option to take as salary or purchase a wide range of flexible benefits.   
• 26 days’ annual leave with option to buy up to 12 additional days through flexible benefits. 
• Private medical insurance and income protection.

National Security Vetting Process

Employment in this role will be subject to the National Security Vetting clearance process (and typically can take between 6 to 12 weeks post offer) and the passing of additional Bank security checks in accordance with the Bank policy.  Further information regarding the vetting and security clearance requirements for the role will be provided to the successful applicant, and information about how the Bank processes personal data for these purposes, is set out in the Bank's Privacy Notice.

The Bank of England welcomes applications from all candidates, but as a UK Visas and Immigration (UKVI) approved sponsor, we have a responsibility to comply with the Immigration Rules and guidance.  As such, our ability to employ individuals who require sponsorship for immigration purposes is limited.  The Bank cannot guarantee that you and / or the role you are applying for will be eligible for sponsorship and that any application made to UKVI will be successful.  Eligibility will therefore be considered on a case by case basis.

The Application Process

Important: Please ensure that you complete the ‘work history’ section and answer ALL the application questions fully. All candidate applications are anonymised to ensure that our hiring managers will not be able to see your personal information, including your CV, when reviewing your application details at the screening stage. It’s therefore really important that you fill out the work history and application form questions, as your answers will form a critical part of the initial selection process.

This role closes for applications on 15 March

The assessment process will comprise of two interview stages.  

Please apply online, ensuring that you complete your work history and answer ALL the application questions fully and in detail as your application will not be considered if all mandatory questions are not fully completed.